Resume guide

How To Create A Job Description

There are two resumes you need to submit to a Japanese company. There is 履歴書(Rireki-sho) which is a resume where you write down basic information about yourself followed by an education section and work history section. Each school you attended needs to be written down in a chronological order by the year of entry and the year of graduation. So, now you know that 履歴書 is one of the forms you need for employment, let’s move on to the other one. One more document that you need to submit to a company in order to apply is職務経歴書 (Shokumu-Keireki-sho). Now, this is a job description document where you can self-appeal from your previous work histories. On this column, we will be talking about how 履歴書 & 職務経歴書 differs and 4 important points on writing your job history document. Meaning: 履歴書(Rireki-sho)-Resume 職務経歴書(Shokumu-keireki-sho)-Job history resume

Difference Between 履歴書&職務経歴書

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What Is The Role Of 職務経歴書?

Basically, this is a document where you appeal your skills and abilities and it helps fill in all the details that couldn’t be covered in the resume.

 

When you apply for a company, the first thing they focus on is your job history and what you have achieved throughout.

 

So, on this area, the point of writing an EXCELLENT job history is to be CLEAR & SPECIFIC!!!

 

The Difference Between 履歴書 & 職務経歴書

So, the resume only gives the company your basic information such as, date of birth, sex, address, how and where you’re going to commute.

 

The job history document gives the company an idea of how you can contribute to the company with your skills and abilities.

 

Basic Manners On Creating Your Job History Document

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The Basics On HOW TO Write Your Job History

We STRONGLY ADVISE to create it on your PC and should be a two paged document for the company to easily read your document.

 

The company MIGHT NOT READ your document if it’s too long!! Make is COMPACT & READABLE!! (Maximum 3 pages.)

 

Creating The Document On Your PC

Remember, don’t get too creative! Be SIMPLE!

 

The font size we recommend for the title is (13~16pt) and for the body of the text (10.5pt) is the COMMON BASICS on creating your document.

 

DO NOT use fancy, colorful, too BIG, too small fonts!!! It is NOT suitable for business.

 

The company would probably not read it!!!

 

Two Patterns On Creating Your Document

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Create It Chronologically

By writing your job description chronologically, the company can easily understand how you we’re proficient to the work and what you’ve achieved through your history.

 

Create The Job Description With The Order You Finished Your Projects.

Jobs like engineering or technical position’s that require a high profession is ADVISED to put in order by the projects you have done or putting the business description TOGETHER.

 

Your SKILLS will be easily recognized even though you have changed jobs on the same profession.

 

Now, Let’s Start Creating The 職務経歴書

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Prepare For Creating The Document

In order to rightfully express yourself, you must PREPARE.

 

First, look back on your career of [When・Where・Who・Why・What・How] We ADVISE you to think about these 6 points so you can be clear on the job description.

 

Secondly, find a company that seeks your level of skills and abilities.

 

It doesn’t have to be all about the PROFESSIONAL SKILLS, this goes both for COMMUNICATION and the INTERPERSONAL SKILLS as well.

 

Write「職務経歴書」On The Top Middle Followed By  Date & Name

On the top middle of your document, you will write down 「職務経歴書」as a title of your document.

 

Below the title, on the right side of your document, put down the date first and your name next.

 

Job Description Summary

On the next area, there is a section to write a short summary of 200~250 words of your job description.

 

This is an IMPORTANT part you should focus on, because here you can write down the skills that the company is SEEKING.

 

Companies You Have Worked For「勤務先企業」

Right here, we’ll list the things you need to write down for「勤務先企業.」

 

[ 社名、設立、事業内容、従業員数、売上 ] If you have worked for few different companies, then you MUST write down all these description for each company you’ve been employed.

 

You can skip this part if you’re writing in a career format, but we ADVISE to at least put the company names on the document and whether it was a Japanese company or not.

 

Meanings:

勤務先企業 (Kinmu-Saki-Kigyou)-Companies you have worked for in the past.

社名 (Shamei)-Company Name

設立 (Setsuritsu)-When it was established

事業内容 (Jigyou-Naiyou)-Description of the Business

従業員数 (Jyugyouinn-Su)-Number of Employees

売上 (Uriage)-Profit

 

Job Description 「職務内容」

Let us list the things you need to put down for 「職務内容」

「所属期間」「職務内容」「実績・表彰」「業務遂行にあたり工夫した点」「身につけたスキル」「仕事への姿勢」

 

As you can see there are 6 items you need to write about on this area.

 

We SUGGEST using a graph for those who were in sales, or if your results can be recognized in a number.

 

For engineers, we understand that the work can’t be shown in numbers, so we give advises to put the work content, work assigned, development environment, and the language on a graph.

 

That way, it would be easy for the company to know what you’ve been WORKING ON!!

 

When you want to give an appeal for giving an Improvement Proposal to the operations or other achievement that changed the operation in a positive way, we suggest making a different frame to write down all your SELF-PR.

 

Now, if you gotten a qualification relating your operation, write down the name of the qualification and the EFFORT you put in to get that qualification.

 

Meanings:

所属期間-Enrollment Period

職務内容- Job Description

実績・表彰-Results & Awards

業務遂行にあたり工夫した点-What you Devised to Accomplish the Operation

身につけたスキル-The skill you got from the employment

仕事への姿勢-Your Attitude Towards Work

 

Motivation Of Applying & Self-PR

On this field, write down how you want to use your skills & abilities to contribute to the company.

 

(Tip*Write this part specifically so that they can get a CLEAR IMAGE of your experience and your future in that company.)

 

Other points You Can Appeal

It is a STRENGTH if you’re a BUSINESS LEVEL BILINGUAL.

 

Make a Column where you can write about which language you can speak, level, and how long you’ve been studying the language.

 

You can even write down, your JLPT (Japanese Language Proficiency Test) acquisition status or the date you’re going to take the test.

 

After you filled in all the fields, put「以上」on the bottom right side of the document.

 

4 Important Points The Recruiter Will Focus On Your「職務経歴書」

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1.Whether You Have The Skill & Experience

The very first thing the recruiter will be looking for is your COMMUNICATION SKILLS and whether you can communicate smoothly with variety of people.

 

This includes communicating with Japanese and other language speaking people.

 

Why they think this is important is because not only on the working side, but they want you to be part of the group and be in an environment where you can work COMFORTABLY.

 

Now, even though you have the skills, it’s meaningless if you can’t give the company what they seek from you.

 

That is why it is CRUCIAL to write a job description where the company can fully understand WHO you are and The SKILLS you can bring to the company.

 

2.Your Attitude Towards Work

The company will evaluate with how your attitude towards the operations were.

 

For example, if the company takes team work seriously, they will look at how you CONTRIBUTED to your team on the last employment.

 

They also focus on how cooperative you are and if you’re not too asserted.

 

Write down how you met your team goals by COOPERATING, what your role was in the team, and how you dealt with the ROLE you were given.

 

3.Personal Strength

Hey, we all have our strong points and weak points. Some may be suited to be a LEADER, and some may be suited to be working on the everyday OPERATION as told.

 

Tell them what you’re CAPABLE of and what your STRENGTHS are to the company.

 

4.Mind For Improvement

Write down the EFFORTS you’ve put in your work.

 

For example: [Reading a work-related book to improve your operation, going to seminars.]

 

Show the company that you don’t SATISFY and that you’re EAGER for Improvement.

 

Job Description MUST Be Easily Read By The Objective Point Of View

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How were the steps that we went through?

 

Don’t FORGET!! Job description is a document on the career you’ve been walking through!!!

 

The operations you’ve done, job descriptions, skills, efforts, and ideas will all go the document you CREATE.

 

WATCH OUT for IMPORTANT 4 points that we went through earlier!!!

 

We wish you a GOOD LUCK!!!

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